TimeSMART Research Project Approvers
– approving and rejecting submitted timesheets

1.
When a Technician submits a timesheet for approval,
the system generates automated email notifications to all approvers (e.g. the
Technician's Department Approver, Supervisor/Line Manager and the Principal
Investigator(s)/Co-Investigator(s) for any research project(s)/sub-project(s)
time).

2.
The text of the approval message directs the
approver to click on the underlined link to access the timesheet that is
waiting for approval (see Figure 1).

Figure 1

3.
When the Approver clicks on the underlined email
link, their TimeSMART Login screen is displayed.

4.
The Login screen prompts the Approver to enter their
College Username and Password and click on the Login button (see Figure
2).

Figure 2

5.
The Timesheet waiting for approval is then displayed.

6.
The Research Project approver is responsible for
checking all entries relating to those Research Projects/Subprojects that they
are responsible for approving on the timesheet.

7.
The Research Project approver will see all recorded
hours for both cost centres and research projects/subprojects (if applicable to
the Technician concerned).  If there
are any discrepancies which require to rectification, the timesheet must be
rejected.  If there are no
discrepancies, approve the timesheet by clicking on the Approve button
(see Figure 3).

Figure 3

8.
When the system has processed the Approval, a
message will appear in green font to confirm that the approval has been
recorded (see Figure 4).

Figure 4

9.
If the Approver requires the Technician to make an
amendment, they must add comments explaining why the timesheet has been
returned for amendment in the Reason for rejection: box.  When the comments have been added, click
on the Reject button (see Figure 5).

Figure 5

10.
When the system has finished processing the
rejection request, a confirmation message in green font will be displayed.  This message confirms that the timesheet
has been rejected back to the Technician for amendment (see Figure 6).

Figure 6

11.
To exit the timesheet, click on the Close button
(see Figure 7).

Figure 7

12.
The Technician will receive a system generated email
notification to inform them that the timesheet has been returned for amendment.

13.
The message will include a reason why it has been
returned and will direct the Technician to click on the underlined link to
access the timesheet (see Figure 8).

Figure 8